Tuesday, October 19, 2021

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Setting appointments in different time zones in Google Calendar

Create calendar events using the time AND the time zone

Scenario: You are planning a visit to Buenos Aires and you’ve arranged to meet your friend Lisa for dinner at 6 p.m. You’re still in Denver when you make this date and you want to enter it in your calendar.

So, what’s the problem?

As you can see with the instructions above, it’s very clear how to enter an appointment in a different time zone. The problem is that, when you look at the calendar right after you create the entry, it won’t say 6 p.m. because you’re not in Buenos Aires yet. On my calendar it says I’m having dinner with Lisa at 3 p.m.! Don’t be confused. The calendar is displaying time according to where I am – the current time for my calendar is Mountain Time Zone. How do you see, and/or change, the calendar’s time zone? In the settings:

This is working exactly as intended. Think about it. If you weren’t physically traveling to Buenos Aires, but Lisa asked if you could join her on a Zoom call at 6 p.m. her time, you would want your calendar to alert you at 3 because there is 3 hours difference between your locations.

For even more about managing time zones, see Episode 215 of What Does This Button Do?


Chris Guld is President and Teacher-in-Chief at GeeksOnTour.com. She and her husband, Jim, produce a free weekly YouTube show called What Does This Button Do?  They have been Fulltime RVers, popular seminar presenters at RV Rallies, and regular contributors to RVTravel.com, for many years.

Read more from Chris Guld, Geeks on Tour, here.

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Tommy Molnar
3 months ago

Excellent article. I’ve run into this problem many times when setting up appointments two time zones away. Why is nothing ever easy??? 🙂